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TERMS & CONDITIONS

BY ORDERING PRODUCTS OR SERVICES FROM THE FLOURISHED LETTER, YOU AGREE

TO BE BOUND BY OUR TERMS

 

PRICING: The Flourished Letter reserves the right to amend any information without prior notice, including but not limited to pricing. Delivery charges will be added at checkout/quoting stage. When a quote is provided for calligraphy the quote is valid for 30 days from the date of issue.

PAYMENT: Payments will go through our Wix website payment system, paypal or bank transfer. If your order is over £300, a non-refundable deposit of 50% is required, and if your order is under £300 the total amount is due in order to book you into my diary and start design work. The final balance if applicable must be paid in full upon proof approval and before final product production or printing begins. A specific date for this will be included in your invoice. For orders with a turnaround time of less than 4 weeks, full payment is required prior to me starting any design work. The Flourished Letter currently accepts payment by bank transfer or credit/debit cards via our website.

DATA PROTECTION: We only ask for information needed to complete your order. All personal data is password protected and we never sell any information on to third parties. For more information on how and why The Flourished Letter collects your personalised data, what it is used for and when it is destroyed please see our Privacy Policy.

COPYRIGHT: Images on this site and images or designs that have been sent to you via email as proofs or printable files remain the sole property of The Flourished Letter and are subject to copyright laws and restrictions. Authorisation to use any images belonging to the company must be obtained in writing and cannot be resold under any circumstance. The Flourished Letter retains the right to refuse that artwork be sent to you if we feel that those files are likely to be used in breach of these terms and conditions. The Flourished Letter does not release artwork files to be printed at home or with another printer unless it has been specifically agreed with you and the artwork release payment made.

 

DELIVERY, CANCELLATIONS and REFUNDS

WEDDING STATIONERY DELIVERY: Samples are dispatched within 3-5 working days via Royal Mail 1st Class post. Orders will be dispatched with Parcel Force or Royal Mail within 10-15 working days of print sign off. You will be sent a dispatch email, upon receipt of which you should allow 2-3 days for delivery. Where possible, you will always be informed of any delays via email. The Flourished Letter cannot be held accountable for delays within the postal services.

Unfortunately we ship only to the United Kingdom.

DELIVERY OF SHOP ITEMS: We aim to dispatch all orders (other than wedding stationery) within 3 working days of the order being processed.  Please select your preferred shipping option at checkout.

UK STANDARD DELIVERY: If you select the standard service we will send your order by Royal Mail’s 2nd class service. Please allow 2 to 3 working days for your delivery from dispatch. Standard delivery costs £3.50. You may also arrange to pick-up your order to avoid shipping charges at a mutually agreeable time, from me in High Wycombe, Buckinghamshire.

CANCELLATION & REFUNDS: Many of our goods are personalised to your specifications and therefore we will be unable to offer a refund once sign off has been made and items have been sent to print. If you need to cancel your order before this point you must let me know ASAP, I will then void your order and hold any further invoices subject to work already completed.

Cancellation of bespoke orders cannot be made after approval sign off and any design fees will be non-refundable subject to work already completed. It is at the discretion of The Flourished Letter to determine a cancellation fee if needed. In this instance you will be informed via email of the exact fee and a refund of the remaining sum owed will be made into your account within 10 days. The agreed upon 50% design and deposit fee will not be refundable in any case.

RETURNS: Unfortunately we cannot accept returns of personalised goods or sample packs. However, if your order is in any way incomplete, incorrect or has been damaged in transit then please contact me within 48 hours of delivery and I will rectify any issues without dispute. Please provide a photograph of any items damaged in transit for our records and so we can make a claim with the delivery service. The Flourished Letter cannot be held responsible for any damages incurred during shipping and/or mailing or items that are not delivered.

A full refund (excluding shipping fee) will be issued in the form of your original payment. We do not cover the costs of your return shipping. Please return your item, unused in its original condition and packaging. We recommend you return your item via tracked delivery.

Please note, we do not offer refunds on personalised items such as calligraphy envelopes and place cards.

We do not offer exchanges. In the event that an exchange is required, you must send the item back within 14 days of receipt for a full refund, and then purchase the new item you would prefer.

CALLIGRAPHY

If you are going to provide any items for hand lettering – i.e. envelopes or clothing – please provide at least 20% extra or a sample piece of fabric if possible to allow for ink tests and human error. If a sample piece of fabric can’t be provided I will try and find a similar piece of fabric from my own stock and you accept that in some cases the ink type may not be suitable for all fabrics and ‘bleeding’ can occur. Bleeding is where there are inconsistencies in the line created by the ink, where the ink leaks out into the paper or fabric and doesn’t create a smooth line. Also prior to writing on the garment if a sample cannot be provided I will try and find the most inconspicuous area of the garment to try a very small patch test.

INCONSISTENCIES: Due to the nature of handmade and handwritten items, each will have certain variations. For printed items, please remember that colours vary from screen to screen and on different paper types. While I will do my best to colour match accurately, the colours on your printed invitation may differ slightly from the digital proofs you approve due to nuances in the printing process.

PROOFING: Once an order has been placed, an email will be sent to collect your personalised details within 24 hours, proofs will then be created for your order. Your digital proofs will be sent to you for checking within 3 working days. At this point you will be responsible for making sure that all spelling, grammar and layout are correct before signing off for printing. Any changes made after this point may be chargeable. Please do not rely upon the proofs for exact colour shades as they may vary from screen to screen.

You must check over all digital proofs carefully including *Spelling *Grammar *Layout *Colour *All information is correct, as it is your responsibility to make sure that you are 100% happy with the final proofs. Any changes after approval to print will be chargeable. There are strictly 2 rounds of amendments allowed for free (or x2 rounds for custom designs), and after this point a fee of £25 will be added to your quote for each round of amendments.

BESPOKE WEDDING STATIONERY DESIGNS: We promise that custom designs are never resold without your permission, ensuring that your design is wholly bespoke and will never be used for any other wedding without your permission. However, The Flourished Letter reserves the right to reuse artwork including illustrated and painted aspects within other collection and custom designs including but not limited to venue and floral illustrations. The Flourished Letter reserves the right to keep photographs and hard copy samples of your design for promotional purposes, on our own website and on social media. Please see our Privacy Policy.​

INTELLECTUAL PROPERTY: All designs and concepts are the intellectual property of The Flourished Letter. All work may not be reproduced in any form without written consent from myself.

I do not create designs using copyrighted material. Should you wish to incorporate the work of another designer (such as a monogram or an illustration) in your stationery, please note that I will require the express written consent of the designer, and the work must be supplied in an easily incorporated format, preferably vector or high resolution PNG or JPEG. If it isn’t possible to obtain this consent, I will be unable to incorporate their work in your stationery. If any reworking of the design element is required, the charge will be included in your quote.

PROMOTION: As owner of the intellectual property, The Flourished Letter retains all rights to use the preliminary and completed designs for the purpose of display and marketing or for other clients, upon request. Should you not want me to use your design for these purposes, please let me know.

TIMINGS: An estimated date for the completion of the work will be agreed once your payment/deposit is received. I will always work to this deadline however in order for me to complete the work it is also important that you work to any deadlines given in relation to payments, feedback and providing details or artwork for the designs. If you miss the deadline there may be a possibility that the work will not be completed/delivered by the original deadline.

RUSH ORDERS: Rush orders (less than a 4 week turnaround) are accepted depending on availability and the requirements of the project. Rush orders will add any additional expedited shipping costs. Full payment for rush orders is due upon order placement. To ensure the job is turned around in time, it is important for you to respond in a timely manner to any deadlines I provide you with regards to providing names, copy or feedback on designs. If you are late to respond, overall timelines will be affected and there is a possibility your item(s) will not be delivered on time.

TERM & TERMINATION

The term of this agreement will continue for work in progress until terminated by either party upon written notice. I hope I will never have to cancel an order but in the unforeseen circumstance that this may happen a full refund will be sent for any work not completed along with the recommendation of another calligrapher.

 

ON THE DAY WEDDING STATIONERY: We advise that on the day wedding stationery should be ordered at least 6-10 weeks before your wedding date. We will always advise you of the latest date that your items need be approved if needed. This approval date MUST be met in order for your order to be fulfilled, dispatched and delivered in good time for your wedding day. Any failure of items being received by yourselves as a result of failure to meet the given approval date will not qualify for a refund of any kind by The Flourished Letter.

PAYMENT SCHEDULES: Payment reminders will be sent via email approximately 4 days before your next payment is due, and then again 2 days afterwards if for any reason the invoice has not been paid by this time. If you need to amend the quantities at any point, simply let us know and the invoice will be amended and resent to you. If at any point, you no longer wish to go ahead with the remainder of the order, let us know and all remaining invoices will be removed from our system. No design work will commence until the corresponding invoice has been paid.

 

ENVIRONMENTAL INFORMATION

STATIONERY: We try wherever possible to make all items recyclable including the packaging. Please follow your local council information for how to recycle your items and packaging. Though many of our products are re-useable or have reuseable elements and this is the best way to be environmentally friendly.

 

BUSINESS POLICY: You are the most important part of this business as without you we wouldn’t exist, therefore your happiness and opinions are important to us always. If you have any queries about the products or services offered please don’t hesitate to contact us and we will normally aim to reply within 1 working day. When you place an order with us, you should receive an email confirmation shortly afterwards, if you do not receive this, please check your spam before contacting me.

I aim to offer an excellent service and utmost care to all customers and orders, this is something I am passionate about doing so I want to get it right for you and have a business I can be proud of. Please see the about page for more information about the business and owner.

 

PRIVACY and SAFETY

 

I may share sneak peaks of your design on social media before your event and full images after your event date.

PRIVACY & COOKIE POLICY

This website is owned and run by The Flourished Letter via Wix.com, a sole-trading company. The term “our online services” refers to the theflourishedletter.co.uk website, our desktop, mobile and tablet applications, our pages on third party social media platforms such as Instagram, Facebook and Pinterest and any other websites or apps we own or run from time to time. The term “our services” refers to our online services and any of our other products and services, such workshops and events, offered from time to time. If you use any of our services, we will refer to you using the terms “user”, “visitor”, “you”, “your”, “yours” in this policy.

We respect the privacy rights of our visitors and recognise the importance of protecting the information collected about them. This privacy policy is about how we collect, store, and use the personal information that you provide to us. 

If you are under 16, you must inform a parent or guardian about our privacy policy to obtain their agreement to the privacy policy before registering, subscribing or placing an order with us.


WHAT PERSONAL DATA WE COLLECT FROM YOU AND WHY

Personal data is collected from you when you place an order, subscribe to one of our services, use our online services, use our contact enquiry forms to get in touch, interact with us in any other way, such as via social media, click on an advert that we put on our or someone else’s website, ask for information or assistance, give us a testimonial or other feedback, comment on any blogs or articles featured in our services, attend an event that we run or sponsor, enter competitions or special promotions and sign up to our newsletter, special offers or updates. By subscribing to using our services, you consent to the use of your personal data in line with this policy.

The information we collect and hold about you may include your name, email address, phone and mobile phone numbers, home address, shipping address, payment details (encrypted in Stripe) IP address, search criteria, shopping history, shopping preferences, the type of browser you use (a browser is the program you use to look at websites, such as Internet Explorer, Firefox or Safari), the times when you access the site and for how long, your referring URL (the site you come from to reach our website, such as Google search), location information, photographs and other content you share with us when you use our services.

WHAT WE DO WITH YOUR DATA

Whenever you give us your personal information we will use it in accordance with applicable privacy laws and for the purposes set out in this policy.

Your information will be used in the first place to provide the products, services or information you have asked for. We may store and use it for several purposes, including: accounting, billing, reporting and audits; credit, debit or other payment card verification and screening; safety, security, training, administrative and legal purposes; developing, testing and maintaining systems; customer surveys; customer care and to help us in any future dealings with you, for example by identifying your requirements and preferences; where required by law or in connection with legal proceedings or disputes; and any other uses set out in the terms and conditions for use of our services. For these purposes we may disclose your information to one or more of the other organisations listed in the section called “Who has access to your data”.

If you give us feedback, we may use it to improve our services and we may publish it online or offline to promote our business and our services. 

If you follow us or interact with us on any of our pages on third party social media platforms, such as Instagram, Facebook, or Pinterest, information you provide will be subject to the platform’s own privacy policy, as well as this privacy policy.

Every now and again, we may ask you for your opinion on our services and the products you have purchased through our services.

We do not save payment card details or share, sell or lease your personal data except where detailed in this Privacy Policy.

You have the right to ask us not to process your personal information for marketing. At all times, we will offer you the opportunity to unsubscribe from any service or update to which you have subscribed, if you change your mind. Whenever you receive direct marketing from us, we will tell you how to unsubscribe. 


WHERE WE PROCESS YOUR DATA

When we use your information as described in this policy, this may involve sending your information outside the European Economic Area (EEA). When we do this, we make sure that our data processors have taken appropriate steps to protect your personal information and your rights. By providing us with your personal information, you agree that we may transfer, store and process your information outside the EEA. Governments in certain countries such as the USA have broad powers to access data for security, crime prevention and detection and law enforcement purposes.


WHO HAS ACCESS TO YOUR DATA

General enquiries by email or via our ‘Contact Us’ form are processed by our creative director internally. We work with certain 3rd party service provider partners for the above mentioned purposes only. Our service providers use your data solely to operate the services we ask them to perform and act in compliance with applicable privacy laws and take the confidentiality of your data as seriously as we do.

Service providers who may have access to personal information acquired through our website(s) are:

Our newsletter subscriber database is managed by Mailchimp. If you choose to subscribe to our email newsletter, you can change your mind and unsubscribe from our newsletters at any time by contacting us or using the unsubscribe link at the bottom of our emails. 

Our online services are hosted and provided by WIX. If you make a purchase with us, this information will be visible to WIX. 

When you browse any website, by default your computing device will also send information to us, such as your IP address and other device specific information in order to enable the website to function as it should. However, this only identifies devices not the people who use them. Google Analytics collect standard internet log information and details of visitor behaviour patterns to help us improve visitor experience Cookies also enable us to improve the usability of our website. Please note that when you send an email to us, it is transmitted from server to server as it crosses the Internet. Along the way, server administrators can read what you send and we cannot ensure or guarantee that loss, misuse or alteration of data will not occur whilst data is being transferred.

We collect, and use third parties to collect and share with us, information from lots of visitors to our online services and analyse it to build up a picture of how people use our websites. This helps us improve the services we offer. We may also give anonymous statistics about visitors to other, reputable organisations, but the information we provide will not include details that would allow these organisations to identify you.

Please note that our sites may contain links to other sites of interest. However, once you leave our site, we do not have any control over those other sites and such sites are not governed by this privacy notice.


BREACHES OF SECURITY

If for some reason we experience a breach in our security, we will fulfil our legal obligation to inform the data protection supervisory authority, The UK Information Commissioner’s Office (ICO) within 72 hours. We will inform you if there is a possibility that you might have been or you have been harmed by any breach.


HOW YOU CAN ACCESS, EDIT OR ERASE YOUR PERSONAL DATA

You have the right to see information we hold about you, with some exceptions which are described in the privacy laws. If you would like a copy of your personal information, please contact us by email at theflourishedletter@gmail.com

You have the right to review and edit your personal details. If you prefer, you may contact us by email at theflourishedletter@gmail.com and we will amend your personal details.

You have the right to securely erase any data we have concerning you. Please contact us by email at theflourishedletter@gmail.com

LINKS TO OTHER WEBSITES

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question. We do not approve any other websites and we are not responsible for any information, material, products or services that are on or accessible through those websites or for the privacy practices of websites run by other organisations. If you use these other websites you do so at your own risk.

This notice is effective from September 2023. We will review it regularly and will update it when necessary, so your may wish to review it before sharing new personal information to us.

SUBSCRIBING TO OUR E-NEWSLETTER

If you subscribe to our email newsletter, we send you emails about new products, special offers, events or other things which we think you'll think is interesting using the email address which you have provided. 

You can change your mind and unsubscribe from our newsletters at any time by contacting us or using the unsubscribe link at the bottom of our emails.

If you believe any information we have about you is wrong or incomplete, please contact us and we will correct it.

Under the Data Protection Act 1998 you may request details of personal information which we hold about you. We might charge you a small fee to cover our costs for doing this.


COOKIES

A cookie is a small file which asks permission to be on your computer's hard drive. Cookies help websites to respond to you as an individual, remembering what products you looked at or what your username is. A cookie in no way gives us access to your computer or any information about you, other than data you choose to share with us. Without cookies you will not be able to browse the website or use features such as shopping basket.  Cookies also help us analyse how customers use our site, which allows us to continuously improve our site and your shopping experience. Cookies also ensure the website can remember preferences that you make (for example your username, language or country) which makes your shopping experience simpler and easier for you.  Most major websites use cookies.

Important: By using our website you agree that we can place these types of cookies on your device and access them when you visit the site in the future.

We never use cookies to deliver advertising to you. If you want to delete any cookies that are already on your computer, please refer to the help and support area on your internet browser.  Please note that by deleting or disabling future cookies you may not be able to access certain areas or features of our site. More Information on controlling cookies is available at www.aboutcookies.org.

For any queries about our Privacy Policy you can reach us on theflourishedletter@gmail.com.

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